Budget and Accounts Division

This division operates in accordance with the laws and regulations governing the budget (commitment and payment of expenditure). It has three services:

• Procurement Service
• Purchasing Service
• Accounting Service

Procurement Service

It operates under Decree No. 2-12-349 of 20 March 2013 on public procurement, as follows:

• it processes proposals for projects, works or supplies from the Municipality’s divisions and services according to their needs, within the limits of budget appropriations;
• it prepares tender files in accordance with the decree and sends them to the members of the bid-opening committee for their opinion before the tender notice is published and the circular letter is sent to bidders;
• it publishes the open tender notice on the public procurement portal and in at least two national newspapers, one in Arabic and one in a foreign language, in the language of each newspaper.

Purchasing Service

In accordance with Article 88 of Decree No. 2-12-349 of 20 March 2013, the purchase order procedure is as follows:

• the service purchases what the administration needs (office supplies and work tools);
• it contacts at least three companies to obtain at least three different quotes within a maximum of seven days, then reviews the offers with the President to select the lowest-cost, best-quality offer and issues the purchase order;
• in coordination with the accounting service, it sends the purchase order to the Provincial Treasurer for commitment and approval of the expenditure;
• once notified, the supplier delivers to the Municipality’s stores under the agreed conditions and submits invoices and delivery notes, so that the service can complete payment as quickly as possible;
• the service also manages the store of office supplies, IT equipment and printed forms to meet the needs of divisions and services.

Accounting Service

It ensures payment of amounts due to the Municipality’s suppliers and contractors, and payment of grants awarded by the Council to associations, in accordance with financial rules and the law.